We recommend that you prepare a brief for the planning work you want done. The brief is a document that outlines the scope of work and will help the planner provide an accurate estimate of the time and cost.
Your brief should include:
- Project Description - A description of the end outcome you want, plans can be helpful.
- Project Methodology -The way that works are carried out matters as well as the end outcome. Depending on how you plan to carry out the works you may need different permits.
- Exclusions - Specific things you don't want done or included
- A deadline for completion
- Other documentation you require for the application
If you're unsure of what to include a planner can help you prepare your brief.
Planning Offer of Service
The planner will provide you with an offer of services, make sure to clarify the costs included and what is excluded, some good questions to ask are:
- Are responses to council further information requests during processing included?
- Are other reports needed to support your application (stormwater, arborist, landscape design etc.). If other reports are needed, will they be
sub-contracted, or will you need to procure them directly.
- Is engagement needed with landowners, iwi or affected parties, if so, are engagement costs included.
It is important to note that council costs for your application are excluded from the offer, and fees can be substantial, depending on the complexity of your project.
Once you're both happy with the brief, you should formalise this agreement in a legally binding contract.